Perfect Festivals – Curators of A Perfect Day Festival
1. Introduction
Perfect Festivals are an unincorporated community association formed to organise events for people with additional needs across Lincolnshire UK. The largest of these events is A Perfect Day Festival – a creative, inclusive public event welcoming children, young people, adults at risk, carers, and families. We do not provide care services, but are committed to ensuring everyone attends our events in a respectful, safe environment.
2. Purpose
• Protect children, young people, and adults at risk at our events.
• Clarify responsibilities for staff, volunteers, artists, and committee members.
• Outline how concerns are reported, managed internally, and escalated to statutory bodies.
3. Scope
Applies to everyone involved in an event: staff, volunteers, artists, contractors, and committee members.
4. Our Commitments
We will:
• Treat everyone with dignity, fairness, and respect.
• Listen and respond to concerns with a person-centred approach—asking adults at risk what they want, aiding informed consent.
• Appoint a Safeguarding Lead and Deputy to oversee welfare.
• Implement internal reporting via Safeguarding Concern Forms and Accident/Incident
Forms, and escalate serious issues to local safeguarding teams in Grimsby, Scunthorpe, or Lincoln.
• Plan a welfare/safeguarding briefing before each event, detailing roles, escalation pathways, lost/missing-child procedures, meeting points, and venue liaison.
• Follow safer recruitment: require DBS checks for staff/volunteers lone working or supervising vulnerable attendees.
• Use our Photo Consent System: guests who don’t consent wear smiley-lanyards; avoid sharing their images.
• Ensure GDPR compliance: restricted access to forms, secure retention for 10 years, and disposal guidelines under the Data Protection Act.
• Maintain accessible, safe event spaces, and clear safeguarding expectations.
• Provide whistleblowing mechanisms internally, with anonymous referrals to NSPCC (0800 028 0285)
5. Reporting a Concern
1. Ensure safety—Call 999 if someone’s in immediate danger.
2. Inform the Safeguarding Lead/Deputy or Assigned Event Report Personnel.
3. Complete the appropriate form:
◦ Safeguarding Concern Form (for welfare or abuse concerns)
◦ A Perfect Day Accident First Aid Report Form
◦ Escalate based on location:
◦ Grimsby (North East Lincs): Children: 01472 326292; Adults: 01472 256256
◦ Scunthorpe (North Lincs): Children: 01724 296500 (01724 296555); Adults: 01724 297000
◦ Lincoln (Lincolnshire): Children: 01522 782111 (01522 782333); Adults: 01522 782155 (01522 782333)
5. Whistleblowing staff concerns: Follow internal procedure; if unresolved, contact NSPCC
6. Follow up: Safeguarding Lead coordinates with authorities, parents/carers, and venue.
7. Record-keeping: Store securely, limit access, retain records for 10 years (GDPRcompliant).
6. Event-Specific Welfare Briefing
Before each event, all staff, artists, and volunteers receive:
• A welfare & safeguarding briefing introducing Safeguarding Lead/Deputy, escalation chain, lost/missing procedures, and venue liaison.
• Designated meeting points and guidance on responding to missing attendees.
• Instructions on photo consent procedures and smiling-lanyard distribution.
This ensures all participants understand their welfare roles.
7. Code of Conduct
All personnel must:
• Prioritise safety and dignity of attendees.
• Avoid being alone with vulnerable individuals.
• Never engage in inappropriate behaviour.
• Report all concerns promptly.
• Wear any and all provided ID/ Hi-vis / Banded T-shirt and follow site rules.
• Support an inclusive, respectful atmosphere.
8. Recruitment, Training & Supervision
• Safer recruitment for regulated roles and outside providers:, DBS checks, PLI, risk assessments specific to high risk activities.
• Induction covers safeguarding basics, photo consent, procedures, and GDPR requirements.
• Debriefs and supervision after events ensure learning, wellbeing, and continuous improvement.
9. Data Protection & GDPR
• Personal and safeguarding records stored securely; access limited to Lead, Deputy, and relevant authorities.
• Records retained for 10 years, then securely destroyed.
• GDPR principles apply throughout, especially regarding consent and data minimisation.
10. Photo Consent
Upon arrival, guests are informed about event photography. Non-consenting individuals receive a smiley-face lanyard—ensuring their image is not used in any materials. Photographers and marketing staff must comply.
11. Person-Centred Approach for Adults at Risk
We commit to:
• Listening to adults at risk and asking what outcomes they wish.
• Involving them in next steps, and sharing information with consent. This reflects “Making Safeguarding Personal” principles.
12. Review & Governance
• Reviewed annually or after serious incidents.
• Last reviewed: June 2025
• Next review due: June 2026
Safeguarding Contacts (Internal)
Safeguarding Lead
Alex Flanagan
Deputy Safeguarding Lead
Eileen Smale
Inclusive Events in Lincolnshire 